The board columns
Greenlight adds two columns to your board, so you can see every item’s approval at a glance without opening anything.
- Approval: the result, in colour.
- Approval stage: where it is and who it's waiting on.
The Approval column
Section titled “The Approval column”| Status | What it means |
|---|---|
| (empty, grey) | The item hasn’t been sent for approval yet. |
| Pending approval (blue) | It’s waiting for someone to decide. |
| Approved (green) | Every stage has said yes. |
| Changes requested (orange) | Someone asked for changes. It’s back with the person who sent it. |
| Rejected (red) | Someone said no. The approval has stopped. |
You can filter, sort and group your board by this column like any other status column. For example, filter for Pending approval to see everything still waiting.
The Approval stage column
Section titled “The Approval stage column”This column explains the status in a few words:
- Stage 1 of 2 · Team review · waiting on Sam: it’s at the first of two stages, and Sam still has to decide.
- Approved · all 2 stages: done.
- Round 2 · Changes requested by Dana: it was sent a second time, and Dana asked for changes again.
- Rejected by Dana: Dana said no.
Why the Approval column changes back
Section titled “Why the Approval column changes back”Only Greenlight changes the Approval column. If someone picks a different status by hand, Greenlight puts it back within a few seconds and posts a short update on the item saying who changed it and what to do instead. That way an item can never look approved when it isn’t.
There is one shortcut: if it’s your turn to approve and you set the column to Approved yourself, Greenlight counts that as your approval.
Moving or renaming the columns
Section titled “Moving or renaming the columns”You can move both columns, make them wider or narrower, and rename them. Don’t delete them: Greenlight needs them to show results. If one goes missing, open any item’s Approvals tab and Greenlight adds it back.