Who can do what

Who	What they can do
Account admins	Install or remove Greenlight for the account.
Board members	Connect Greenlight, set up and change the approval flow, send items for approval, send clients their links, and approve when it’s their turn.
Approvers	Approve, request changes or reject, only in the stage they’re part of, and only when it’s that stage’s turn.
Guests	Send items for approval and approve when it’s their turn. They can’t connect Greenlight, change the approval flow, or see outside approvers’ links.
Viewers	See the board and its Approval columns, but can’t use Greenlight approvals. monday.com doesn’t let viewers change items.
Outside approvers	Open their own link and decide on that one item. They never see your board or anything else in your account.

Good to know

• Anyone on the board can send an item for approval, not only its owner.
• You can’t approve a stage you’re not in, even if you set up the flow.
• You need to be able to edit the board. Greenlight writes your decision to the board’s columns and updates as you, so monday.com’s board permissions apply.
• If you’re both the requester and an approver, you can approve your own stage. If that’s not what you want, use a different approver for that stage.