Send something for approval

When an item is ready to be checked, send it for approval. Anyone on the board can do this.

How to send it

Open the item, go to the Approvals tab and click Request approval.

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1. 1How to use Greenlight opens this guide, right from the app.

An item that hasn't been sent yet. One click starts the first stage.

What happens next

The first stage starts straight away:

• The approvers are told. Teammates get a monday.com notification saying the item needs their approval. If the stage has outside approvers, you’re reminded to send them their link (see Get sign-off from clients).
• The board updates. The Approval column turns blue, Pending approval, and Approval stage shows the stage and who it’s waiting on.
• It’s written down. Greenlight posts Approval requested in the item’s updates, with your name.

Winter newsletter is waiting for approval, and the board shows which stage it has reached.

When everyone in a stage has approved, the next stage starts on its own, and its approvers are told. You don’t need to do anything.

Starting approvals automatically

You can also have approvals start by themselves, for example whenever an item moves to Ready for review. See Automations.

Tip

If you use a column to choose approvers, fill it in before you send the item. Greenlight can’t start an approval when a stage has nobody to ask. It tells you which column to fill in, right in the Approvals tab.