Approve, ask for changes or reject
When it’s your turn to approve, you get a monday.com notification. Click it, or open the item yourself and go to the Approvals tab.
- The stage that's waiting, and who it's waiting on.
- Approve: you're happy with it.
- Request changes: it needs work first.
- Reject: it shouldn't go ahead.
What each choice does
Section titled “What each choice does”| Choice | What happens |
|---|---|
| Approve | Your yes is counted. When the stage has all the yeses it needs, the next stage starts. After the last stage, the item is Approved. |
| Request changes | The item goes back to the person who asked, marked Changes requested. You must say what needs to change. |
| Reject | The approval stops and the item is marked Rejected. You must say why. |
Saying what needs to change
Section titled “Saying what needs to change”When you click Request changes or Reject, a box opens for your note. Keep it short and specific, so the person knows exactly what to do. The button stays greyed out until you’ve written something.
- Write what needs to change. It's required.
- Send back for changes. Or Cancel to go back.
Your note is saved on the item and posted to its updates, so everyone can see it.
Sending it again after changes
Section titled “Sending it again after changes”When an item comes back with Changes requested or Rejected:
- Make the changes on the item.
- Open the Approvals tab and click Resubmit for approval.
This starts round 2, from the first stage. Everything from round 1, including the notes, stays in the history.
The new round uses the board’s flow as it is now, and reads approver columns again. So if the client’s email was wrong, fix it on the item before you resubmit.
When it’s done
Section titled “When it’s done”When the last stage approves, the item turns Approved. The Approvals tab shows who approved each stage and the full history.
- Each stage with who approved it.
- The history: every decision, with date and round.
- Start a new approval if the item needs to be approved again later.